Job Title: Part-time Bookkeeper (15hrs/week)
To apply, please send resumé to firstname.lastname@example.org.
Reports to: The bookkeeper will report to the President and work closely with the finance team at Hayden and Associates to ensure accurate financial management.
Date: August 21, 2023
Job Summary: The Bookkeeper will play a crucial role in maintaining accurate financial records and ensuring seamless financial operations within the organization. This role involves reconciling various financial transactions, managing payment processes, and providing support in budgeting and reporting activities.
Also, with God's help, maintain a lifestyle consistent with biblical principles, and keep a healthy balance between spiritual, family, intellectual and personal life.
- Reconcile Victory Bank Deposit Confirmation: Compare Victory Bank deposit confirmation with the Weekly Filing Sheet to verify accuracy and reconcile any discrepancies.
- PayPal Transfers (Weekly): Facilitate weekly PayPal transfers, ensuring timely and accurate processing.
- Enter Kindful Batch Total Sheets into QB: Regularly input Kindful batch total sheets into QuickBooks (QB) several times a week to maintain up-to-date financial records.
- Process New QB Invoice Credit Card Payments (Weekly): Retrieve new QB invoice credit card payments from the designated file cabinet (red folder) and process them quickly.
- ACH Transactions Initiation (14th of Month): Initiate ACH transactions in Victory Bank Cash Manager on the 14th of the month. Manage two ACH batches – SUP and INTL. Update corresponding transactions and spreadsheets throughout the month.
- Print and Record ACH Transaction Batches (15th of Month): On the 15th of the month, print and record two ACH transaction batches, ensuring accuracy and completeness.
- Process Monthly KF Credit Card Donations (15th of Month): following established procedures.
- Transfer Stripe Funds: to appropriate accounts.
- Quarterly Invoice Payment Processing: Manage quarterly processing of invoice payments, including both credit card and check payments, ensuring accuracy and compliance.
- Monthly Electronic Backup of QB (1st of Month): Conduct an electronic backup of QuickBooks on the 1st of each month to safeguard financial data and maintain records.
- Print and Mail Overdue Invoices: Prepare and send out overdue invoice reminders as needed, ensuring timely collection of outstanding payments.
- Assist with Budgeting Preparation and Monthly Reports: Provide support in preparing budgeting materials and generating monthly financial reports as required.
- Petty Cash Reconciliation: Regularly balance petty cash and reconcile discrepancies to maintain accurate cash records.
- Create Bills/Expenses in QuickBooks to be paid, ensuring accuracy and completeness.
- Manage accounts payable electronically via Victory Bank and maintain weekly cash flow reports.
- Proven experience as a bookkeeper or in a similar financial role.
- Proficiency in using accounting software, specifically QuickBooks.
- Strong attention to detail and accuracy.
- Solid understanding of financial principles and procedures.
- Excellent organizational and time management skills.
- Effective communication and interpersonal abilities.
- Ability to work independently and collaborate within a team environment.
- Strong problem-solving skills and analytical thinking.
- Knowledge of ACH transactions and financial reconciliation processes is a plus.
- Familiarity with Kindful and PayPal platforms is an advantage.
Note: This job description outlines the primary responsibilities associated with the Bookkeeper role. However, additional tasks and duties may be assigned based on the organization's needs.
To apply: Send Resumé to email@example.com